List Of Documents Required For Import/Export Business In India

The Indian government has made a step forward in improving ‘Ease of Doing Business by reducing the number of mandatory paperwork required for goods import/export to three.

Before we get into depth regarding the documents, it’s crucial to note that the documentation required for import/export clearance for all product are not the same. However, it is highly likely that the basic paperwork required for import customs permission in importing nations will be inspected. This page will give you a general overview of import/export customs clearance documentation.

A total amount of documents for the import/export customs liberty approach cannot be offered because different types of products are imported from different countries. Furthermore, many countries have their own policies, resulting in a variety of techniques and customs for approving imports. Every item for import and every fare is ordered using an ITC number, which is a globally recognized code number. The legislatures of various countries may have mutual import/export agreements. Imports and exports from these countries may be subject to paperwork exclusions for import and export clearance.

There are 3 legal documents required to complete import customs procedures.

1: Bill Of Entry

One of the most important import documents for customs clearance is the Bill of Entry. As previously stated, the Bill of Entry is a legal document that must be correctly marked by a CHA (Customs House Agent) or an Importer. The Reserve Bank and Customs office handle the ‘total outward settlement of the nation,’ and the Bill of

Entry is one of the markers. Within thirty days following the influx of merchandise at a customs office, a bill of entry must be documented.

The concerned customs officers complete the examination and assessment of products after filling out the Bill of Entry and obtaining the necessary import customs documents. A ‘pass out the order’ is provided under the Bill of Entry when the import customs paperwork is completed. The imported product can be transported out of customs when a shipper or his approved customs house operator receives a ‘pass out the order’ from concerned officials. The articles can be taken from customs jurisdiction to the shipper’s location after paying basic import charges, if any, to the transporter Documents required for import customs approval of merchandise and custody of freight.

2: Commercial Invoice

In any commercial transaction, the invoice is the most crucial document. One of the documents necessary for import customs clearance is the receipt, which is subject to value examination by concerned customs officers. The terms of merchandise conveyance indicated in the business receipt supplied by the shipper at the customs area are used to calculate the computed value. The concerned evaluating authority verifies that the amount cited in the business receipt corresponds to the true market value of the identical item. This customs assessment approach prevents shippers and exporters from making false claims by over-invoicing or under-invoicing. As a result, the invoice plays a significant role in determining the value of an item during customs clearance.

3: Bill Of Lading / Airway Bill

A Bill of Lading or Airway Bill is one of the most important documents required for import customs clearance.

The Bill of Lading in the case of a marine shipment or the Airway Bill in the case of an aviation shipment is a transporter’s document that must be submitted to customs for approval. A Bill of Lading, also known as an Airway Bill, is a document that contains information about the freight as well as the terms of transportation.

Other than the above 3 compulsory documents below are a few common documents to be submitted

Import License

Import permits may be required as one of the documentation for import customs leeway tactics and rules and regulations under explicit items, as mentioned previously. According to government requirements, this permit may be necessary for bringing in specific items. The government may have managed the import of such explicit things from time to time. In this vein, the government requires an import permit as one of the paperwork required for customs clearance to bring certain products in from abroad.


Import customs clearing procedures require an insurance certificate. It is, nonetheless, a supporting document for the shipper’s presentation on the conveyance arrangements. In the case of an import consignment, an insurance certificate urges customs specialists to confirm whether the selling price includes protection or not. This is necessary in order to determine an assessable quantity that determines the import duty amount.

A purchase order contains almost all of the terms and conditions of the sale agreement, giving the customs authority the authority to confirm the value evaluation. If the import relegation is based on a letter of credit, the shipper can provide a copy of the letter of credit together with the paperwork for approval.

Industrial License

Importing specific items may necessitate a copy of an industrial license. If the importer ensures any import advantage under government rules, an Industrial License might be obtained to profit from the benefit. In this scenario, a duplicate of the industrial permit can be presented to customs as one of the import clearance documents.

RCMC Or Registration Cum Membership Certificate

One of the conditions for import clearance is the production of RCMC with customs professionals in order to benefit from import duty exemption from government agencies under specific merchandise. Indeed, the merchant must present a Registration Cum Membership Certificate along with the import customs permission documents in such circumstances.

GATT/DGFT Declaration

According to the govt. guidelines of India, each merchant must record GATT and DGFT statements alongside other import customs clearance reports with customs. Moreover, the GATT presentation must be recorded by the Importer per the conditions of the overall Agreement on Tariff and Trade.

Other than the above-mentioned documents, the importer/exporter must file other documents if necessary as per the govt. guidelines or customs department under the import of limited supplies.